In 2003, Eveni supported several international academic conferences.
To ensure a high level of quality of the presentations, most conferences start with a call for paper, evaluate and review the submitted contributions (abstracts and/or papers) and choose the best ones for the presentations based on various peer-review-processes.
Until a few years ago this was a very large workload for the program committee.
Today you can save more than 50% of your time by using modern methods and tools for collaboration.
Consider for example one of our users who had to assign 470 contributions (documents) to 260 experts for the peer reviewing.

One of the major problems is to keep track of all tasks, involved persons, documents and the running away time.
Modern, database driven tools allow you at every moment to check the status of the different review processes, documents and task.
Because documents, authors and also experts are connected, it is easy to send out reminders if the workflow is getting behind schedule.
But before you can start with the peer review process you need to assign the right submission (paper, abstract or other exhibits) to the right experts (usually more than one reviewer is assigned to a submission). Eveni uses a matching algorithm based on the skills of the experts and topics of the contributions. The system generates matching tables that shows the program committee or chair the best fits. After some manual changes and definitive assignments each expert receives an automatic notification per e-mail with the assigned documents ready for his personal peer review.
In one past conference Eveni saved the committee a workload of around 3 month or 50% of the estimated costs.
That helps the committee to save time and money while raising the quality standard of the review process, but more importantly, they could concentrate on the essential things of the conference.


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